Fundraising Information Package
The County of Prince Edward Public Library wishes to recognize everyone whose thoughtfulness and generosity contributes to the enhancement of the programs and services of the library. The library depends on the support of the community to continue to innovate and grow.
Ways of Giving:
- Gifts of Money: Monetary gifts can be designated for a specific purpose, or your gift may be totally unrestricted leaving the decision to the Library to fund areas of need.
- Tribute or Memorial Gifts: These gifts allow you to honour a friend or loved one in a unique and meaningful way. By marking a special occasion with a gift to the Library you’ll be recognizing the important role that libraries play in people’s lives. In memoriam or in remembrance gifts provide a lasting honour to someone who loved books and reading or any unique programmes the library provides. Acknowledgements of your gift will be sent.
- Art and photographic works: Gifts and donations other than items which can be used in the Library’s collections must be discussed with the Library’s CEO. All conditions pertaining to the donation must be clearly stated at that time. The County of Prince Edward Public Library Board will make the final determination whether to accept the gift and how the gift will be used.
- Planned gifts, such as willed donations, bequests or endowments: Unless otherwise stipulated by the donor, sizable gifts LA 104 Donor Recognition Policy County of Prince Edward Public Library & Archives Page 2 of 5 of this nature ($10,000 or above) will flow directly to the County of Prince Edward Special Projects Fund, and may be directed to the branch the donor frequented.
The County of Prince Edward Public Library reserves the right to decline any gift that is deemed not to be in the best interests of the Library or that is beyond our resources to manage. Gifts are accepted on the condition that if a use is stipulated by the donor, it is consistent with the missions, policies, and objectives of the Library.
The County of Prince Edward Public Library acknowledges the importance of private and corporate gifts and donations to the library’s work and growth. We feel that it is important to publicly recognize these contributions. These procedures shall be applied to recognize gifts from individuals, foundations, corporations and community groups that have given directly to the library. If a donor does not wish to be publicly recognized, that wish will be honoured. The library’s donor recognition procedures are as follows:
- All donations of twenty dollars ($20.00) or more to the Library will be acknowledged by a letter from the Library’s CEO.
- For donations made to the Library as a tribute to a living person or as a memorial gift, those honoured or the family of those remembered, will be notified with a letter. The amount of the gift will not appear.
- For donations made All donors in the fiscal year will be listed in the annual donor listing in the Library’s Annual Report unless the donor has requested otherwise.o the Library as a tribute to a living person or as a memorial gift, those honoured or the family of those remembered, will be notified with a letter. The amount of the gift will not appear.
Levels of Giving
Supporter: Less than $200
Sponsor: $200 to $499
Donor: $500 to $999
Patron: $1,000 to $4,999
Sustainer: $5,000 to $9,999
Benefactor: $10,000 and above.
The Library shall maintain donor records, the contents of which shall remain confidential unless required by law to be disclosed, or the donor agrees otherwise.
Charitable Tax Receipts (Registered Charity Number 874039167RR0001) will be issued for donations which exceed twenty dollars ($20.00) or more. For in-kind donations, official receipts will be issued if the value is twenty dollars ($20.00) or more and a third party with acceptable expertise in the relevant field has provided a written appraisal of the donation’s worth.
Additional special recognition may be given for significant contributions, and may include: for gifts of $50.00 or more, a plaque to be installed on the Library’s Donor Wall of Recognition (when designated), placement of a plaque or bookplate on items purchased, special events, publicity (local newspapers or library website), a named fund that will provide general support for the Library and naming opportunities for specific rooms or services.
For the purposes of the Picton Library 2018 - 2020 capital campaign, donors will receive a letter from any or all of the following: The Library Board Chair, The Chair of the Fundraising Committee, and/or the Chief Executive Officer.
- Opportunities to name rooms, centres, or areas will be presented to individuals, foundations, community groups and/or corporations making significant contributions to the Capital Campaign.
- The standard for naming a specific room, centre or area will take into consideration other naming opportunities in the Canadian market and be concurrent with the objectives of the Library. Each naming opportunity is unique and desirability, visibility, prominence, and traffic flow of the specific room, centre or area will guide the donation level that is suitable for a naming opportunity. Likewise, the naming of a specific room, centre or area does not mean that the programs or physical spaces within an area are included in that naming opportunity.
- The donation amount for a naming opportunity for each room, centre or area, will be determined and approved by the County of Prince Edward Public Library Board and the Chief Executive Officer as the plans for each area are prepared. In general the gift level required for naming a room, centre or area should constitute a significant proportion of the cost of that room, centre or area.
Where a room, centre, or area has been named, the Library will continue to utilize the name as long as the room, centre, or area remains in use to serve its original function, or 25 years, whichever is less.